Team & Office Assistant

Vienna - Part-time

We are looking for a part-time Team Assistant to join the Journi team! You will work with our administration team to ensure team well-being and support with People & Culture tasks. If you are a working student or looking for a varied part-time role, this could be the perfect fit for you!

WHAT YOU’LL DO

• Work min. 20h /week from the Journi HQ in Vienna

• Support with office management tasks like ordering office supplies, help keeping the kitchen + common areas clean, restocking our fridges and storage

• Be the contact person for our property management, our cleaning company and other external companies 

• Take care of the social benefits for our employees like ordering and distributing Sodexos, public transport card, setting up pension funds, organize German classes + sports courses

• Handling our device pool, reordering + resetting new devices

• Taking care and watering plants + balcony flowers

• Support the Product Team with recurring tasks such as app testings, test product orders etc.

• Support the Administration Team with everything from preparing and hosting meetings, creating presentations, preparing cost reimbursements, organising business trips….. and more, depending on your skills

• Plan fun and engaging team activities, be the host of weekly meetings, organise the yearly team trip

• Manage our reception desk, welcome guests in the office, receive parcels and mail

• Learn from a passionate, motivated and international team

• Be a reliable team member who is always keen to offer support

• Take care of team well-being and foster a culture of happiness :)

YOUR BAG OF TRICKS

• You are a working student, a mum or just looking for a part time job

• You are fluent in German and English

• You have common sense and get things done

• You have great organisational skills and being accurate is important to you

• You are motivated by new challenges and varied tasks

• You don’t shy away from public speaking and have strong communication and presentation skills

• You use your creativity as well as your analytical side to tackle everyday tasks

• You are constantly learning, asking for feedback, self-motivated and hungry to succeed

• You want to have an impact and take ownership of your work

NICE TO HAVE (BUT NOT REQUIRED!)

• You already have some experience in related roles (team assistant, administration, office management)

WHAT WE OFFER

A happy team makes for a happy workplace. We wouldn’t be able to do what we are doing without our team and that’s why we offer:

• A fair annual gross salary in accordance with the Collective Agreement, starting at 2.120 EUR (multiplied by 14 months per year). Our final offer depends on your experience and qualifications amongst other factors.

• A bunch of awesome social benefits such as: 

  • Free yearly public transport card (Wiener Linien)

  • Private pension fund and a possibility to take out a favourable private health insurance policy 

  • In-house weekly german language lessons 

  • €2,000 personal development budget per employee per year 

  • Lunch vouchers worth €4,40 per day (useable 1,000+ restaurants across Vienna, as well as our downstairs cantine)

  • 25 vacation days per year, plus an extra day of holiday for each year working at Journi!

  • Monthly team activities & and annual team trip to great destinations

  • As much as you can drink Italian portafilter coffee and a range of tee options

  • Fully functional kitchen in our office with access to healthy and organic foods 

• Work in a fun, bright and award-winning office - built by the Journi Team! Including ping-pong and foosball to blow off steam

• High-end computer (Mac) set-up and tools that will make you enjoy getting your work done

• Flexible working hours (with core hours: 10am-4pm Mo-Th; and 10am-2pm on Fr) 

• Be part of a team of highly motivated and like-minded individuals who you can learn from and want to learn from you too!